All Outlook items: Searches all Outlook mail accounts, calendars, contacts and tasks.

Subfolders: Searches in the folder you are currently in and all its sub-folders.

This is the default when you perform a search when you are in a folder.

Current folder: Searches only in the folder you are currently in.

All Mailboxes: Searches in the Inbox, Sent Items, Drafts and the folders and sub-folders of all email accounts you have open in Outlook.

This is the default option when you perform a search when you are in your Inbox.

Current Mailbox: Searches in the Inbox, Sent Items, Drafts and the folders and sub-folders of whichever email account you are in when you perform the search.

Next to the search box is a drop down box where you can choose the location to search. You can perform a basic search in Outlook by simply typing a keyword in the Search box. Search basicsīefore we delve into effective search practices in Outlook, let’s start by covering some fundamental concepts. Some things may look a little different if you are using another version of Outlook, but the general process will remain the same. Note: The steps and images shown in this post are for Outlook for Office 365 (Windows desktop version 1902, March 2019). In this blog post, I’ll explain how the Outlook search feature works and how you can use it to quickly find the email you are looking for. Learn how to search effectively! It’s so easy to waste time digging through folders and scrolling through search results trying to find that email that you just know is hidden somewhere.

If you want to become efficient at finding emails in Microsoft Outlook, there is one thing that you can do right away that will help.

How ot find sent mail in outlook